Whether you’re thinking of booking a trip or you already have your trek dates locked in - flights are bound to have crossed your mind. International flights aren’t currently included in our trips & tour prices (though watch this space - the future may well see us grow wings!). However, we have a lot of information to make sure that booking your flights is as stress-free as possible. Here are some frequently asked questions and our advice:
What date should I book my flights for?
You're fine to arrive on the first day of the trek. 'Day 1' is designed with arrivals in mind and so the itinerary is clear throughout the day with a welcoming group meal in the evening.
Keep in mind that for most of our destinations, you will book your flight to leave the UK the day prior to your trip’s start date - they’re often long ol’ flights with a stopover. So if day one of your trip is the 3rd, you may leave the UK on the 2nd.
Departure wise, the final day of our trips are known as the ‘departure day’ - doing what it says on the tin - for most* trips you can book your flight home for this day. However, if you would like to spend more time in a country, taking in the sights or enjoying some relaxation after your trek - that is no problem at all! You can book your arrival or departure flights for any date either side of a trip and we can still arrange airport transfers and any extra accommodation you require.
*Although you can book your flight for the final day of your trek, if you're trekking to Everest Base Camp or similar, we do recommend allowing at least one buffer day in case of delays on the trek. The weather can be unpredictable in the Himalayas, and it may cause delays or cancellations at Lukla Airport - booking flights with a spare day or two can give great peace of mind - plus the opportunity for more time in Kathmandu, so win win! Find out more about what would happen if the weather affects your flights HERE.
What airport will I be flying out to?
Here's the list of countries that we currently operate in and the airports you'll book your international flights to:
Nepal - Kathmandu Tribhuvan International Airport
Tanzania - Kilimanjaro International Airport
Peru - Cusco - Alejandro Velasco Astete International Airport
Morocco - Marrakesh Menara International Airport
Ecuador - Quito International Airport
Argentina - El Calafate (FTE)
Russia - Mineralnye Vody (MRV)
The flights I’ve booked arrive in the country before 'Day 1' and/or depart the country after the final day of the trek - where will I stay & what do I need to arrange?
Adding a few extra days to your trip is no problem at all! We will arrange accommodation for you which means that you don't need to worry about finding & moving hotels. Plus by remaining with us, we're still able to provide transport from/to the airport no matter what date your flight is.
The cost of additional nights at our affiliate hotels are generally a better rate than you'd get by booking elsewhere. Unless you tell us otherwise, we'll automatically arrange all your accommodation requirements in line with your flight details and you'll pay for additional nights directly to the hotel when you're there - so nothing to worry about in advance of your trip.
If you plan on arranging your own accommodation and transport from or to the airport, please make sure you let us know.
When should I book my flights?
Although it may be tempting to delay booking your flights in the hope of finding last-minute bargains, in our experience this rarely pays off. In fact we find that booking flights in advance often means the lowest price, plus it’s one thing to tick off your to-do list - satisfying! Think of booking your flights between a year to six months before your trip.
Top tip: if price is of concern then check out sites like Skyscanner or Momondo to find cheap flights but make sure you book through a reputable company, if you’ve not heard of them before - head online and read the reviews. If your priority is guaranteed fantastic customer service, in our experience, booking directly through your airline provider can achieve this rather than going via a third party.
I’ve booked my flights - what information does EverTrek need?
When you book a trip you will receive log-in information for your own EverTrek Members Area. This is a valuable portal, with information helping you prepare for your trek, access to discount codes, and it's also where you need to upload your information and documents.
There are a few simple things you must do before your trip, one of which is to provide us with your flight details. Do this by logging in to the members area and navigating to ‘My Trips’, select the trip you’ve booked and you will find a dashboard with tabs - some of which have handy information for you and others where you can enter your required details. You will need to upload a copy of your flight confirmation to the tab ‘Upload Flight Details’ and also head to the tab ‘Flight Details’ to type in your flight number, date & time for both arrival and departure flights.
Top tip: Whilst you’re here you may as well head to the tab ‘Upload your passport’ to tick another thing off your to-do list, upload a clear photograph or scan of your passport.
Select the trip you want to upload the details for under 'My Trips'
Upload your document to 'Upload Flight Details'
Type in your flight information to 'flight details'
If your flight details change between booking and updating your members area, which is possible and nothing to worry about, please make sure you update your area with the new information. You can also let us know that you have done this by sending us an email to [email protected].
Do I need to arrange any internal flights?
No, the only flights you will need to arrange are your international ones. Once you arrive at your destination we will have everything sorted for you, from travel to permits. Not all of our treks involve an internal flight, but if you’re trekking to Everest Base Camp or similar, you will get to experience the exciting flight from Kathmandu/Ramechhap to Lukla Airport.
If your trip involves an internal flight then please be aware your baggage allowance will be 15Kg for all your luggage - both duffel bag and day pack.
What luggage should I travel with?
If you're summiting Kili, Machu Picchu or Toubkal then you will need to bring a duffel bag with you or hire one on arrival. We provide EverTrek duffel bags for all trips in Nepal, and although we plan on doing this for our other destinations in the future, this is not currently available at the moment. You can bring other luggage which you can leave at the hotel, but make sure you've got your duffel with you or are prepared to rent one upon arrival.
If you're heading on a trek in Nepal, there’s no need to make life hard for yourself by lugging a duffel bag from country to country or breaking your back with a gigantic backpackers pack - unless you want to. You can bring any luggage you like on the trip - wheelie suitcases being a favourite.
When you arrive in Nepal and have settled in, you will receive your free EverTrekker 80ltr duffel bag. You can then decant all of your gear and required items into this ready for your trek and our amazing porters will carry this for you during the trek - which is why adhering to the weight limits is not only important for trips with international flights, but for all treks. You can leave any items that you don’t wish to take on the trek in the luggage you brought with you and leave this securely at the hotel. Nothing like a shower and slipping into those clean clothes after your trek!
What happens when my flight lands and I arrive in the country?
Having provided us with your flight details in advance, on your day of travel we will be monitoring your flight, so if it is delayed we will know, and our guys on the ground will be updated on your arrival time. Airport transfers are included in all of our trips, so you can relax knowing that when you arrive, there will be someone with a big smile holding an EverTrek sign waiting for you. We will also have sent you lots of information before you even left your home, it will have our emergency contact details for both the UK office and for the office of the country you’re travelling to - so if anything unexpected happens at any time, you can get in touch with us day or night.
Top tip - make sure your travel insurance covers your flights
It’s generally advised that you arrange your travel insurance at the time or shortly after you book your flights. If something happens that means you can no longer go on your trek, we will be as accommodating as possible for you - our goal is to help you realise your trekking dreams not leave you out of pocket with no trek. Airline companies may have other rules that mean should you need to cancel or change a date, your insurance provider could become a good friend!
You can find more tips and advice for booking your travel insurance HERE. (This article refers to insurance for Everest Base Camp, but is applicable for all destinations - just make sure you update the altitude & region according to your trip.)
Booking flights may seem like a scary thought at first, but in reality - it’s exciting! It’s an awesome feeling to put that massive tick against your to-do list and enjoy that tingling moment of - “it’s really happening!”.
Hopefully your questions have been answered and you feel confident about both booking a trip and the means to get there. If you have any questions or want further advice on flights or anything at all, the Yetis are always happy to help! You can contact us by email - [email protected], message us on social media, get in touch through our website or just give us a call!
Have an awesome flight - don’t let your arms get tired!
Office Manager & Social Yeti